Ashby is a recruiting and applicant tracking system (ATS). The Ashby connector lets your RShift Sites app read jobs and interview data and manage candidates and applications through the Ashby API. It’s designed for careers pages, internal recruiting tools, and hiring dashboards that need to stay in sync with the data your team already keeps in Ashby.
Ashby is available as an app + chat connector: one shared connection that works in the project chat while you build and in your published apps.
With Ashby, your app can:
- List job postings and openings
- Search and view candidates and applications
- Create and update candidates and applications
- Read interview and pipeline data
What the connection can read or change depends on the permissions you grant the API key in Ashby.
Common use cases and example apps
These examples show what you can build with Ashby, each with a prompt to start from.
| Example app | Example prompt | Description |
|---|---|---|
| Careers page | Use Ashby and build a careers page that lists our open jobs with title, location, and an apply link. | Publish open roles straight from your ATS. The app reads job postings from Ashby so the page updates as soon as recruiters publish or close a role. |
| Referral form | Use Ashby and build a referral form that creates a candidate in Ashby with the referrer’s note. | Turn employee referrals into candidates. The app creates the candidate in Ashby so recruiters see referrals in their normal pipeline. |
| Recruiter lookup | Use Ashby and build a tool that searches candidates by email and shows their current stage. | Find a candidate’s status in seconds. The app searches Ashby by email and displays the matching applications and stages. |
| Interview prep | Use Ashby and build a page that shows the upcoming interviews for a given application. | Give interviewers context in one place. The app reads interview data from Ashby and lists who is interviewing whom and when. |
| Pipeline dashboard | Use Ashby and build a dashboard that shows application counts by stage for each open role. | Track hiring progress at a glance. The app reads applications from Ashby and groups them by stage and job. |
How to connect Ashby
Who can create Ashby connections depends on your plan and workspace settings. App + chat connectors are available by default on Free, Pro, and Business plans. On Enterprise plans, they are effectively disabled at first: Who can create connections and clients defaults to No one until an admin changes it in Connectors → Admin settings → App + chat connectors.
You can create multiple Ashby connections using different API keys, which is useful for separating environments (for example, development and production) or keys with different permissions.
When the connection is created, you can link it to the projects where you want to use it. Anyone building in a project can ask RShift Sites in the project chat to link their project to it.
Prerequisites
Before connecting Ashby, make sure you have:
- An Ashby account with permission to create API keys
- An Ashby API key
- Permission to create connections in your RShift Sites workspace (see Who can create connections and clients)
Step 1: Get an Ashby API key
An API key lets your RShift Sites app authenticate with the Ashby API. Ashby scopes each key with read and write permissions per module, so create the key with access to the data your app needs.
To create an Ashby API key:
Open API keys in Ashby
Sign in to Ashby and open the API keys page in the admin area.
Create a key
Create a new key with a descriptive name, for example RShift Sites integration, and grant it read or write access only to the modules your app uses (for example, jobs, candidates, and applications).
Copy the key
Copy the key and store it securely. You’ll paste it into RShift Sites in the next step.
See the Ashby API reference for details.
Step 2: Connect Ashby to RShift Sites
You can create multiple connections using different API keys.
Open Ashby in Connectors
Open Connectors and select Ashby. For the other places to open the catalog from, see Where to find connectors.
Add a connection
Click Add connection.
Configure the connection
- Display name: name the connection, for example
Ashby Prod. This name is only used inside RShift Sites to identify the connection. 2. API key: paste your Ashby API key.
Choose who can use this connection
Under Sharing, the connection is private to you by default and shows a Private label. To share it, click Share with others. Then add workspace members by email, or click Invite entire workspace to make the connection available to everyone in your RShift Sites workspace.
See Who can use connections and clients for more information.
Connect
Click Connect. RShift Sites verifies the key against the Ashby API before saving the connection.
When connected, anyone building in a project can ask RShift Sites in the project chat to link their project to Ashby (based on configured connection-level access). Your RShift Sites apps can then read and manage Ashby data through RShift Sites’ connector gateway, which applies per-project request limits.
Limitations
The Ashby connector cannot:
- Bypass the permissions of the API key. If Ashby returns a permission error, grant the missing module permission to the key in Ashby.
- Support per-end-user Ashby login. Each connection represents a single Ashby API key shared across all projects linked to it.
Manage your {connector_0} connection
Connections are managed from Connectors: select {connector_0}, then open the connection.
- Unlink projects to remove {connector_0} access from specific projects while keeping the connection available for others. See Unlink projects from a connection for the steps.
- Delete the connection to remove it from the workspace entirely. Deleting is permanent. It removes the credentials from all linked projects, and app features that use {connector_0} stop working until a new connection is added. See Delete a connection for the steps and who can delete.